Money Saving Tips: Optimize Email Storage Space

We offer free email forwarding, and also paid POP / IMAP email accounts. The free email forwarding is good because it's free, however there are advantages of using the paid POP / IMAP email accounts (see HelpDesk article: Tips on improving email forwarding performance). 

We offer two different paid POP / IMAP email accounts:

1. Email managed through the same account as where your domain is housed.
   • $1.17 / month ($14.00 / year) for 1 email address with 10 GB storage (good for a small number of email addresses or convenience of managing domains and email from the same account)
2. Email managed through our web hosting offering at mywebhostingaccount.com (this is website and email hosting). 
   • Starting at $2.99 / month with unlimited email addresses (good for using many email addresses)
     

More info about all three email offerings here: Information about Email Forwarding and POP / IMAP Email, and how to set them up).

Optimize email storage space (life-hack)

Note: With the intention of an email storage space-saving solution for many email addresses, the method described below is best utilized when using the web hosting from mywebhostingaccount.com, as unlimited email addresses for unlimited domains is offered there in every package. But this method can also be used with paid POP / IMAP email purchased from your domain account.

You can connect your paid POP / IMAP email accounts with us, to a free Gmail account. With this setup, you can send and receive your custom domain email right from within a free Gmail account, clear up storage space from the paid POP / IMAP email server, and utilize the free Gmail storage space and Gmail interface.

• Send email in Gmail: https://support.google.com/mail/answer/22370?hl=en
• Receive email in Gmail: https://support.google.com/mail/answer/6304825?co=GENIE.Platform%3DDesktop&hl=en (During setup, leave the box unchecked that says "Leave copy of retrieved message on the server". With the box unchecked, once downloaded into Gmail, it will clear up email storage space from the paid POP / IMAP email server, and utilize the free email storage space built in to Gmail. This will use "POP3", but will be able to sync across multiple devices because Gmail will sync across multiple devices)

To find the specific email settings (POP3 and SMTP server information) needed to configure your custom domain email addresses in Gmail, see the HelpDesk articles:

• For web hosting account: Access Webmail or Configure Email Program from cPanel
• For domain account: How to Configure an Email Program or Mobile Device using POP3 or IMAP

Note: You can also accomplish a similar thing of deleting emails from the web hosting server after downloading them in order to save web hosting space, by using the POP protocol on the desktop versions of Microsoft Outlook or Mozilla Thunderbird. But when using the desktop versions of Microsoft Outlook or Mozilla Thunderbird, once the email is downloaded onto your computer, then deleted off the web hosting server, the email would only be available on that certain computer, and would not sync across different devices you may check email from. To find configuration details for setting up POP email on Outlook or Thunderbird, see the HelpDesk article "Access Webmail or Configure Email Program from cPanel". When setting up an email address in Outlook or Thunderbird using the POP protocol, it is the default behavior of both email programs to automatically delete the email from the web hosting server after downloaded.